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Privacy Statement Rialto Recruitment

Privacy Statement
This is a translation from Dutch provided for information purposes only. In the event of discrepancies between this and the original Dutch version, the latter will prevail.
(version from May 25, 2018)

Your privacy is important to us !

Your personal information will be processed by Rialto Recruitment with company number BE0864.327.012 (office at 2845 Niel (HQ), Research Park Waterfront Darwin Incubator, Galileilaan 15 and office at 3600 Genk, C-Mine Crib Incubator, C-Mine 12), Atlantae Executive Search and IMSA Belgium (brand names).

Within the framework of the applicable laws and regulations of 25 May 2018, including the General Data Protection Regulation (AVG) also known as GDPR (General Data Protection Regulation), we are therefore pleased to inform you via this Privacy Policy about how we handle your personal data in connection with your visit to our websites or your communications with us via our websites, e-mail, telephone, social media or other channels.

By using our websites, you agree to the following terms and conditions applicable to Rialto Recruitment and its affiliated companies.

Personal data processed by us.

When you visit our website:

You can visit our website anonymously and find out more about us.

We regularly collect data on the use of our website, such as:
• browser type,
• duration of a visit;
• visited pages;
• IP-addresses (we can’t trace your identity via your IP-address).

With this information, we cannot identify you.

We only collect personal data if an e-mail address is provided voluntarily, for example to receive our newsletter or to receive further information.

How do we use it ?

If you provide us with your e-mail address or other (indirectly traceable) personal information, we will only use this information to send you our newsletter or to answer your questions.

You can always unsubscribe from the newsletter, your e-mail address will be removed from our database as soon as possible.

We will only disclose your personal information if we reasonably believe that we are required to do so by law or regulation. However, with the exception of the above, we will never provide your personal data to third parties.

Google Analytics:
Rialto Recruitment | Atlantae Executive Search | IMSA Belgium uses Google Analytics, a web analytics service provided by Google Inc. (“Google”).

Google Analytics uses cookies to help us analyse how someone uses the website.

The information generated by the cookie is transferred to and stored by Google and their servers.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for our company and providing other services relating to website activity and internet usage.

We only collect personal data if an e-mail address is provided voluntarily, for example to receive our newsletter or to receive further information. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
More information about enabling and disabling cookies can be found in the instructions and/or by using the Help function of your browser.

We use cookies and web statistics on our websites. We do this to see how visitors use our website. This information helps us to improve the site. A cookie is a file that is stored on your computer. During a subsequent visit to our website, these cookies can be recognized. You can read more about this in our Cookie Policy on our website.

To reject third-party cookies, the way you use them depends on the type of browser you are using. We therefore recommend that you consult the step-by-step plan of the browser in question on the Internet.

For your convenience, we have included hyperlinks to third party websites on our website. Please note that if you visit these websites, the privacy policies of these third parties, and not those of Rialto Recruitment | Atlantae Executive Search | IMSA Belgium, apply to the activities you perform on these websites and the information you disclose there.

Like button on Facebook
Our company page of Facebook and other forms of communication (e.g. mailfooter) contain a Like-button..
If you click this button, your personal internet data (IP address and browsing data) will automatically be passed on to the American company Facebook.

We are not responsible for what Facebook ultimately does with that data.
If you do not want your ‘likes’ to be used for advertising purposes, you can set this through your advertising preferences in Facebook’s settings.
On that page you can see what information Facebook uses to offer to advertisers. You can also manage how Facebook uses your likes and whether or not you want them to be shown to others.


How long do we keep your personal data?

The retention periods we use depend on the applicable legal retention periods.

As a candidate if you have not mediated or worked for us.

As a job seeker, we registered following personal data in our AVG compliant database: name and first name, address, gender, email, phone number, date of birth, CV, work experience, training, …

We have obtained this information by contacting you or by your registration on our website. At that moment we ask you and give you the explicit permission to use these data to find a suitable job for you.

We may also collect your information when it has been made publicly available or when you have made it publicly available on social media (e.g. LinkedIn) and it would appear that you are the right contact person for us to talk to as part of our services.

Your personal data will only be forwarded to our clients (employers) with your explicit permission in order to find you a suitable job within the framework of a current vacancy whose search has been entrusted to us.

In addition, we can also forward the data to third parties with whom we collaborate to organize assessments. It is possible that our recruitment services will use your personal details to confirm references and/or perform the necessary educational and background checks.

Your details are available up to 5 years after the last contact. We explicitly ask for your permission via e-mail after our last contact. You can also give us an explicit date until which you wish to keep your data available. This can also be a period further in the future than 5 years.

We use this information for the following purposes: to register your application and/or interest in our vacancies and interim projects, to maintain contact with you on matters such as recruitment activities, available vacancies, career opportunities and the various contact moments in a selection process.

You will then receive a confirmation e-mail from us each time one year after our last contact in which we ask for your permission.

If you no longer wish to be mediated, you can always unsubscribe immediately. You will no longer be approached and mediated. In that case your personal data will be archived and completely anonymized.

In case we have deleted your data, there is of course still the possibility that we make a contact attempt based on publicly available data.

As a candidate if you have been mediated by us or have worked through us.

Your personal data is available up to two years after termination of employment or 5 years after mediation or end of temporary deployment.

If you no longer wish to be mediated, you can indicate this. You will then no longer be approached and mediated. In that case, your personal data will be archived and completely anonymized, with the exception of those data which, through specific laws, prescribe a longer and statutory retention period.

These are the following situations:
• Data from the payroll administration that are fiscally relevant: 7 years (after retirement).
• Wage tax declarations: 7 years (after leaving employment).
• Copy of identity document: 7 years (after leaving the employment of the employee).

Purposes for which we use your personal information:

When you are looking for a job, we will process your personal data to:
• to help you find a suitable job;
• communicate with you about open positions and the progress of any applications;
• provide your details to suitable prospective employers, provided that you have given us your specific permission to do so;
• Provide you with notifications (job alerts) about open positions that we think might be of interest to you;
• to help and advise you during your search for a new job;
• to be able to ask you for feedback on our services;
and our obligations to our customers when you are offered a job.

If you ask us as an employer to work with you, we will process your personal data:

• to be able to offer you the requested service;
• provide you with reports on the work we do for you;
• advise you on relevant services and products;
• provide you with information on general trends in the job market; and
• ask you for feedback on our services.

Personal data of business relations

Rialto Recruitment | Atlantae Executive Search | IMSA Belgium processes the personal data of data subjects working for companies with which we do business in order to make offers for and/or provide information about the services and other activities and to conclude and maintain order agreements.

Among other things, we process the following personal data of business relations: names, contact details and functions of his contact persons.

Rialto Recruitment | Atlantae Executive Search | IMSA Belgium may consult the personal data obtained from its business relations if this is necessary to achieve the objectives of the business relationship or for the purpose of the mediation, and this from the point of view of justified interest for both parties.

This data may be disclosed to other entities, applicants or candidates, business partners and subcontractors (e.g., data processors) who provide services on behalf of our company, and in all other cases where we are obliged to do so, e.g. by court order or court ruling.

We have taken the necessary measures to ensure that all personal data transferred is adequately protected.

If the business relationship has ended, and the ‘customer relationship’ is over, we will keep the contact details of these relationships for up to 2 years after the last contact. If you do not want us to keep your contact details, you can indicate this at all times. In that case your personal data will be archived and completely anonymized.

You rights to access and / or change or delete data:

You have the right to inspect and amend your registered personal data.
If your personal data are processed on the basis of consent, you may revoke this consent at any time. You can contact your contact person at Rialto Recruitment | Atlantae Executive Search | IMSA Belgium or the Privacy Officer.

Right of objection
You can object to the processing of your personal data.

You can only do this against processing that takes place on the basis of legitimate interests. When exercising this right, you will have to indicate via your contact person or e-mail exactly which processing you object to and for which specific reasons.

This is necessary in order to be able to weigh up the interests correctly. You can easily object to the use of your e-mail address for Rialto Recruitment’s newsletters, promotions and marketing campaigns.

In any commercial or marketing e-mail you receive from us, you always have the possibility to unsubscribe.

You can access your data
You can ask for a definite answer as to whether or not your personal data are processed. If this is the case, you may request the following information: the purposes of processing, the categories of personal data we hold about you, the categories of recipients, the retention periods or the criteria for determining them, your other rights, other sources of origin of your data and the existence of automated decision-making. In providing this information, we must always take into account the rights and freedoms of other persons.

You can have your data rectified
You can ask to correct or complete any (personal) data that you consider to be incorrect or incomplete. When exercising this right, you will have to indicate via your contact person or e-mail exactly which data you wish to correct or supplement.

Right to data portability
You have the right to transfer the personal data that you have provided to Rialto Recruitment by Rialto Recruitment in electronic form to yourself (via the e-mail address that you provide in your contact person or e-mail) or to another processing manager designated by you (via his e-mail address that you provide).

Right toe erasure (right to be forgotten)
In cases provided by the GDPR, we will proceed to your request to delete your personal data.

Right tot restrict processing

You have the right to have the processing of your personal data restricted when:

– you dispute the accuracy of your personal data
– the processing of your personal data by Rialto Recruitment would be unlawful, but you still do not wish to invoke your right to data erasure.
– We no longer need your personal data for the purposes included in this privacy statement, but you still need them for instituting, exercising or substantiating a legal claim.
– you have objected to the processing of certain of your personal data (for the duration of the balancing of interests).

At the latest within one month after receipt of your application, we will inform you in writing of the action we have taken on your application.

This period may be extended by two months, depending on the difficulty of your application or the number of requests we also receive from other people.

In this case, we will inform you about this extension within one month after receipt of your form. In some cases (e.g. legal obligations, rights of other persons, prescription periods, …) you will not be able to exercise your rights, or not fully exercise them.

You will then be informed of the reasons why we cannot or cannot fully comply with your request.

Rialto Recruitment | Atlantae Executive Search | IMSA Belgium makes every effort to protect your personal data and to guarantee your privacy against unauthorized use.

We do this by means of physical, administrative, organisational and technical measures.

For example, only authorized persons have access to the data.

If and in so far as data is provided to data processors who provide services or carry out orders on our behalf, we have agreed with these service providers that they also provide optimum security for the personal data.

For more information about the use of our website, please refer to our Disclaimer.

If you suspect that interaction with the Website or your account and/or user data is no longer secure, please notify us immediately.


Questions, comments, complaints or (suspected) data breach.
If you have any questions, comments, suggestions or complaints about the protection of (your) personal data, you can always easily contact us. You can reaches our Privacy Officer on

If you do not agree with the decision of our Privacy Officer, you are free to lodge a complaint with the Belgian Data Protection Authority (Commission for the Protection of Privacy or CBPL) via

Changes to the Privacy Statement
This Privacy Policy is not a static document. We may need to amend this Privacy Policy. We will of course publish these changes on our websites.
If you continue to use the website after the adjustment, the adjusted Privacy Policy will apply to this use.